Privacy Policy for Amanda Williams Photography
1. Introduction
At Amanda Williams Photography, we recognize the critical importance of privacy and are deeply committed to safeguarding the personal data of our clients and website users. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you engage with us through our website, amanda-williamsphotography.com, or any related services. We take a privacy-first approach that aligns with our legal obligations and ethical responsibility to protect your data in accordance with applicable data protection laws, including but not limited to the General Data Protection Regulation (“GDPR”) and the California Consumer Privacy Act (“CCPA”).
2. Scope of Policy and Data Controller
This Privacy Policy applies to all users of amanda-williamsphotography.com and any services offered directly through the website. Amanda Williams Photography is the Data Controller of your personal data and, as such, determines the purposes and means of processing your data in accordance with applicable regulations.
For any inquiries regarding data protection, you can contact us at: [email protected].
3. Categories of Personal Data We Process
We process a range of personal data depending on your interaction with our website and services:
a) Usage Data: Includes data such as your IP address, browser type, browsing behavior, session durations, referring URLs, and interaction patterns within the site.
b) Account Data: Includes information provided when you create or manage an account, such as your full name, billing and shipping address, email address, and telephone number.
c) Profile Data: Includes data related to your preferences, purchase history, behavioral activity, and other information provided to personalize your experience.
d) Communication Data: Includes records of email correspondences, inquiries, requests for support, testimonials, and other interactions communicated through the website or directly via email.
e) Technical Data: Includes device details, operating system, system configurations, time zone settings, browser plug-ins, and diagnostic data.
f) Transaction Data: Includes details of photography services purchased, booking history, payment confirmations, and methods used for transactions.
g) Preference Data: Includes your choices regarding marketing communications, email subscriptions, and areas of interest in photography products or services.
4. Legal Bases for Processing Personal Data
We only process your personal data when we have a valid legal basis to do so under GDPR and CCPA:
– Consent: Where you have given explicit consent (e.g. subscribing to a newsletter, accepting cookies).
– Contractual Necessity: When processing is necessary for the performance of a contract (e.g. fulfilling a photography service).
– Legal Obligation: Where processing is required to comply with applicable laws.
– Legitimate Interests: For purposes necessary for our legitimate business operations, provided this does not override your fundamental rights and freedoms (e.g. improving website functionality, customer support).
5. Your Rights Under GDPR and CCPA
As a data subject, you are entitled to the following rights, subject to applicable legal conditions and limitations:
– Right of Access: You have the right to request access to the personal data we hold about you.
– Right to Rectification: You have the right to request corrections to inaccurate or incomplete data.
– Right to Erasure: You can request the removal of your personal data where legally permissible.
– Right to Restrict Processing: You may request us to temporarily or permanently cease processing all or part of your personal data.
– Right to Data Portability: You can request a copy of your personal data in a structured, machine-readable format which you may transmit to another controller.
– Right to Object: You may object to the processing of your personal data where we rely on legitimate interest, or for direct marketing purposes.
– Right to Non-Discrimination (for California residents): Exercising your privacy rights will not result in any discrimination in services or pricing.
To exercise any of these rights, please email us at [email protected].
6. Security Measures
Amanda Williams Photography employs robust security protocols and technical safeguards to protect your data against unauthorized access, alteration, disclosure, or destruction. Key measures include:
– Encryption of data at rest and in transit
– Access controls and authentication procedures
– Firewalls, threat monitoring, and intrusion detection
– Regular backups and secure storage systems
– Staff training in confidentiality and data handling protocols
Despite our efforts, no internet-based service can be entirely secure; users are advised to maintain strong passwords and avoid disclosing sensitive personal information unnecessarily.
7. International Data Transfers
Where your Personal Data is transferred outside of the European Economic Area (EEA) or your country of residence, we ensure adequate protections are in place, including Standard Contractual Clauses approved by the European Commission or other lawful safeguards under applicable legislation.
8. Data Retention
Your personal data is retained only as long as is necessary for the purposes set out in this Policy or as required under applicable law. The data retention periods vary:
– Account and Transaction Data: retained for up to 7 years for tax, audit, and contractual purposes.
– Communication and Support Data: retained for up to 3 years to assist in resolving past and future issues.
– Marketing Preferences: stored until consent is withdrawn or data becomes outdated.
– Technical and Usage Data: anonymized and stored for a maximum of 12 months for analytics and security.
When no longer required, your data will be securely deleted or anonymized.
9. Cookie Policy
amanda-williamsphotography.com makes use of cookies and similar tracking technologies. Cookies are small data files stored on your browser which enable site functions, preferences, and insights.
We categorize cookies as follows:
– Essential Cookies: Required for basic site operation (e.g. security, forms, navigation).
– Functional Cookies: Enhance usability and remember user preferences.
– Analytics Cookies: Help us understand how users interact with the website (e.g. Google Analytics).
– Performance Cookies: Measure and enhance website speed and responsiveness.
10. Cookie Management and Compliance
In line with GDPR and CCPA obligations, we provide clear notice at the point of data collection regarding the use of cookies and request your consent before deploying any non-essential cookies. You may manage or disable cookies via your browser settings or by selecting cookie preferences on our website banner.
Disabling cookies may limit certain features or functionalities within the website experience.
11. Protection of Children’s Privacy
Amanda Williams Photography does not knowingly collect or solicit personal data from children under the age of 13. If we discover that personal information has been collected from a child without verified parental consent, we will promptly delete such data from our systems. Parents or guardians who believe their child has provided us with personal data may contact us at [email protected] to request its removal.
12. Policy Updates
We may revise this Privacy Policy from time to time in response to changes in legal, regulatory, or operational requirements. In the event of material updates, we will notify users via a prominent notice on our website or direct communication methods, as appropriate. Continued use of the website constitutes your acknowledgment of any changes.
13. Contact Us
If you have any questions, concerns, or would like to exercise your data rights under this Privacy Policy, you may contact us via:
Email: [email protected]
Website: www.amanda-williamsphotography.com
We are committed to full compliance with all applicable privacy laws and will do our utmost to honor your privacy rights. Please do not hesitate to reach out if you require support regarding your personal data.
